The Moon Room

A Community Forum on Guilford College Faculty Life

The Next Equity Challenge

August 31st, 2016

Beth Rushing sent out a link to this article, and I thought I’d link to it here. Some interesting information on how faculty need to move towards consciousness of effective teaching methods and mentorship for diverse students and away from the “color blindness” model that many think is good enough.

The Next Equity Challenge

by Estela Mara Bensimon, Inside Higher Ed, August 26, 2016

Clerk’s Committee Meeting Minutes August 18th, 2016

August 27th, 2016

Clerk’s Committee Meeting Minutes

Thursday August 18, 2016 1:00 pm

Attending: Dave Dobson (recording), Sherry Giles, Alfonso Abad-Mancheño, Beth Rushing, Eva Lawrence, Jeff Ray, Don Smith, Gwen Erickson, Kathryn Shields

New Committees Google Drive Account

The committee discussed the new Google Drive-based system being worked out for recording committee meeting agendas and minutes

Requests from Jane

The committee discussed two requests for faculty service on ad hoc committees from Jane Fernandes. For the Strategic Facilities & Space Planning Committee, Clerk’s committee approved recommending that Robert Duncan, the faculty-approved representative of the Space Committee, serve in this capacity. For the adjunct faculty representative for the Compensation committee, the Clerk reported on the three volunteers received so far, and Clerk’s had a preliminary discussion and agreed to wait to see if more volunteered.

Plans for implementing unanticipated tenure-track faculty searches this year

Beth described the change in circumstances that allows us potentially to perform searches this year, even though we had thought last year that there would be no possibility for new tenure-track hiring. Clerk’s agreed on a shortened proposal schedule to allow departments enough time to begin searches this year. That schedule is as follows:

  • by September 7, 2016: Notify the Clerk that you intend to propose a search.
  • by September 23, 2016: Position requests to be submitted electronically to the Clerk.
  • by October 8, 2016: Clerk’s Committee communicates its recommendations to the president.

Clerk’s agreed that Dave should send an announcement to department chairs and that Clerk’s members should spread the word in their divisions.

Agreement on Clerk’s Committee discussions and areas of confidentiality

Dave introduced Clerk’s recent practice for meeting confidentiality. This is:

  • All discussions and topics are considered open and non-confidential unless specifically noted as confidential
  • As a general rule, we avoid mentioning in minutes and in outside discussions the names of Clerk’s members who spoke, people we discuss, or people who communicate with us unless their role or position would be necessary, important, or obvious in those discussions.
  • Beth indicated that because she is Dean, we can name her when talking about Clerk’s meetings and business.

Planning for meeting and discussion topics for the year

We reviewed the list of topics and assigned meeting dates to some of them as follows:

  1. Final QEP approval – Aug 31 faculty meeting
  2. Compensation policy – Sept 28 faculty meeting
  3. Faculty review procedures and tenure and promotion standards – discuss at Aug 31, forum on 9/14, seek approval 9/28
  4. General education revision – Sept 28
  5. Anti-Racist Advocacy Workshop report – Aug 31, with Beth organizing

Review of upcoming meeting schedule  

The committee approved the upcoming meeting topics as follows

  1. Faculty meeting 8/31 – QEP, Maria Rosales request, New Marketing minor, Intro to tenure and promotion changes. Details of schedule to be worked out at next Clerk’s meeting
  2. Faculty forum 9/7 – Advancement – Ara Serjoie to run
  3. Faculty forum 9/14 – Discuss tenure and promotion proposals and standards.
  4. Faculty meeting 9/28 – LAGER, approval for other Tenure and promotion changes, Compensation policy if available
  5. Forum time 10/5 – LAGER has requested

We also discussed the proposed LAGER schedule, and it seemed workable.

  • Contact with Clerk’s early in semester
  • Distribute curriculum to faculty 9/21 (3 parts – catalog info, rationale, implementation)
  • Discuss at faculty meeting 9/28
  • Respond to changes at faculty meeting 11/2
  • Seek approval for catalog info 11/2
  • Full approval later by April 2017

The meeting closed in silence at 2:15 pm


Clerk’s committee meeting agenda for August 26, 2016

August 27th, 2016

Clerk’s Committee Meeting Agenda

Friday August 26, 2016 11:30 am


  1. Gathering and Moment of Silence 3 minutes
  2. Approval of Minutes from 8/18 meeting 2 minutes
  3. For approval: Marketing Minor 10 minutes
  4. For approval: QEP – Speak Up! 5 minutes
  5. For approval: Revisions to Tenure and Promotion process 40 minutes
  6. Review of August 31 Faculty Meeting schedule 10 minutes
  7. Close in silence


Process for applying for study leaves

August 18th, 2016

From Beth Rushing:

If you are eligible to apply for study leave this year (to take study leave in the 17-18 academic year), please submit a request for study leave to your department chair no later than September 1.

Your request, along with your chair’s recommendation, will be due to me no later than September 15.

If the person requesting study leave is a department chair, they will submit their request to the most senior member of the department, who will then forward their recommendation.

From there, the requests go to Clerk’s Committee and then the President.

If you have a question about whether you are eligible for study leave next year, please contact Kelly Bull.

I’ve attached the Faculty Handbook section on study leaves, and am also happy to answer any questions you may have.

Handbook section on study leave:

5.240 Faculty Study Leaves

The College provides for full-time tenured faculty members to receive study leaves.

The following policies apply to full-time tenured teaching faculty only. Newly tenured faculty may apply for their first leave during their seventh year of full time teaching at Guilford College in order to take leave their eighth year. Faculty members who receive credit towards tenure when they are hired may apply for study leave during their sixth year of full time teaching at Guilford . Thereafter, tenured faculty may apply for leave in the sixth year of service since the academic year in which the last study leave ended in order to take leave in their seventh year. For tenured faculty with joint faculty/administrative responsibilities see “Allocation of Joint Faculty/Administrative Positions” (2.120, #7). Periods of personal leave will not count towards the six years of service, nor will they be basis for refusal of leave. Unpaid leaves of absence for grant supported research or teaching improvement purposes may count towards the six years of service. Tenured faculty members are encouraged to apply for a leave at all stages of their career. Such leaves may be taken for one or two semesters. Faculty on study leave are granted a maximum of $1000 study leave expense grant plus regular travel funds. See “Individual Grants for the Improvement of Teaching” (5.321).

Recipients of a one-semester leave will have no College duties during that period of time and will receive full salary and benefits. Recipients of a two-semester leave will have no College duties for an entire year and will receive two-thirds annual salary and will continue under the benefit plan for that academic year. These salary provisions are unaffected by external funding acquired by the faculty member.

The primary purposes of study leaves are scholarly activity and personal renewal and refreshment, benefiting the individual, the individual’s students, the teaching profession and the College. The leave may be used for the preparation of new courses, for post-doctoral study at a major university, for research and writing, for public service, for professional development, and/or for academically related travel.

The selection process is guided by an evaluation by the Clerk’s Committee of the written proposal submitted by the individual requesting a study leave. The proposal should be a detailed statement, two or three pages in length, describing specifically the nature of the contemplated plan, the methods to be used in developing and evaluating it, the time schedule for completion, and the anticipated benefit of the study leave activities to the individual, the individual’s students, the teaching profession, and the College. While study leaves are understood to be a dimension of College faculty careers, they are awarded selectively, not automatically.

Faculty members, departments, and the Academic Dean should make every effort to inform and discuss with one another the impact of anticipated faculty absences for study leaves, personal leaves, leading study abroad programs, and administrative responsibilities. When the Clerk’s Committee considers study leave proposals, the Academic Dean should inform the Clerk’s Committee about all anticipated faculty absences.

Institutional needs may take precedence over individual preferences. The Clerk’s Committee, in consultation with the Academic Dean and the President, will balance the individual request with the needs of the department and the institution. Although the quality of the faculty study leave proposal is an important component in the Clerk’s Committee’s decision, so too are other factors such as years since a prior leave, and departmental staffing needs.

Two copies of requests for study leave must be submitted to the department chairperson by AUGUST 15. Requests, accompanied by recommendations from the department chairperson, are submitted to the Academic Dean by SEPTEMBER 1. The chairperson’s (or most senior department member if the chair is submitting the proposal) recommendation should consist of at least one paragraph describing the department’s support for the leave and how the department plans to deal with the absence of the faculty member on leave and any other anticipated changes in faculty teaching responsibilities. Accompanied by recommendations from chairpersons and the Academic Dean, requests are presented to the Clerk’s Committee. The Dean forwards all recommendations to the President for final decision, after which the candidates are notified. Candidates must make a firm decision according to the stipulations of the letter recommending the leave as to whether to accept or to decline the leave. Candidates who have applied for outside funding which would affect the length of the study leave should stay in contact with the Dean and their department regarding the outcome of the outside funding request.

Upon return from the study leave, the recipient will submit a prompt written report to the Dean with a copy to the department chairperson, focusing upon the activities undertaken during the leave and projecting the benefits of those activities.

Faculty who are on study leave remain in every sense of the word employees of the College, differing from other faculty only in the duties expected of them during the leave. These duties, leading to professional growth and development, are of not less value to the institution than other faculty assignments. The decisions of the College, therefore, as to salary, raises and promotion are in no way affected by whether or not a faculty member has or has not been granted a study leave.

Individuals granted study leaves must return to the College to teach for at least one full academic year immediately following the leave year. Should the recipient choose to leave the College within one year following the study leave, repayment of all the monies advanced during the leave will be required. This will include salary, benefits and other monies including travel and other general expenses paid for or advanced to the faculty member during the leave. Normally, faculty members will be granted a study leave or a personal leave for only one year. Under unusual circumstances the college will consider personal leaves for an additional time period. The proposal will follow the procedures outlined in Faculty Personal Leaves (5.220) above. If any portion of the leave includes study leave, the faculty member must return to the college to teach for at least one year following the personal leave.

With the specific approval of the Academic Dean, part-time faculty may be employed to teach courses which cannot adequately be covered by other members of the department during the absence of a faculty member on study leave. Departments are encouraged, however, to formulate long-range curricular schedules which permit members to take study leaves with a minimum of disruption to the educational programs of the College as a whole, the departments, and students. Normally, it will be in the best interests of the College if a minimum of part-time instruction is required to fill gaps created by study leaves.

Clerk’s Committee Meeting Agenda, August 18, 2016

August 17th, 2016

Clerk’s Committee Meeting Agenda

Thursday August 18, 2016 1:00 pm

  1. Gathering and Moment of Silence 5 minutes
  2. Agreement on Clerk’s Committee discussions and areas of confidentiality 5 minutes
  3. New Committees Google Drive Account 5 minutes
  4. Requests from Jane 5 minutes
    1. Faculty for Strategic Facilities & Space Planning Committee
    2. Adjunct Faculty for Compensation committee
  5. Plans for implementing unanticipated tenure-track faculty searches this year 10 minutes (see Announcement, Worksheet, and Data from past years)
  1. Planning for meeting and discussion topics for the year 30 minutes
    1. QEP
    2. Compensation policy (please review Moon Room page)
    3. Faculty review procedures and tenure and promotion standards (please review Moon Room page)
    4. General education revision (see LAGER planning e-mail)
    5. Committee oversight – especially Awards, Enrollment, IRB as new committees
    6. New majors or programs (e.g. UX/XD?)
    7. Reaccreditation topics
  2. Review of upcoming meeting schedule                                10 minutes
    1. Faculty meeting 8/31
    2. Faculty forum 9/7
    3. Faculty forum 9/14
    4. Faculty meeting 9/28
    5. Possible forum time 10/5
    6. LAGER schedule
      1. Contact with Clerk’s early in semester
      2. Distribute curriculum to faculty 9/21 (3 parts – catalog info, rationale, implementation)
      3. Discuss at faculty meeting 9/28
      4. Respond to changes at faculty meeting 11/2
      5. Seek approval for catalog info 11/2
      6. Full approval later by April 2017
    7. Request from Ara for advancement forum time on 9/14 or 9/7
  3. Close in silence

LAGER update, August 2016

August 8th, 2016

After returning from the General Education Summer Institute with the American Association of Colleges & Universities (AAC&U), LAGER has been developing materials for the draft general education proposal to share with our community this fall semester. As you will recall, the faculty has committed to a process of completing a curriculum revision no later than April 2017.

With that in mind, LAGER will share a first draft of proposal with our community shortly before the September faculty meeting. This proposal will contain three parts. The first will be draft catalog language of the new curriculum, describing parts of the new curriculum, listing learning outcomes, and describing how these elements support the mission of the College. The second part provides the rationale for the new curriculum and describes how our new curriculum reflects research related to student completion and success, effective high-impact practices and the experience and heritage of our community. The final part is a draft implementation plan detailing recommended changes across the College to support this new curriculum.

In the weeks ahead, we will be working to complete this first draft of the proposal and preparing it to share with you. The catalog language, rationale and implementation plan will all be web-based Google documents that will provide valuable connections to each other, research in the field and other resources important to our discussions as a community.

As with all committees, LAGER membership continues to adjust to meet our needs and those of the College. Dale Koch, our CCE student representative, graduated in May 2016 and will be attending graduate school at UNC-Chapel Hill this fall. Jennie Knight has rotated off to focus on her work with the Center for Principled Problem Solving. We thank both for their valuable service.

As always, we welcome speaking with you at any point in our process. Please contact any member of LAGER below or email the group at

Kyle Dell, chair and Social Science Representative
Lavon Williams, Business and Policy Representative
Melanie Lee-Brown, Natural Science Representative
Damon Akins, Humanities Representative
Drew Hays, Arts Representative
Suzanne Bartels, Instructional Design Representative

The Moon Room

A Community Forum on Guilford College Faculty Life