The Moon Room

A Community Forum on Guilford College Faculty Life

Admissions Committee Minutes, October 26, 2015

October 29th, 2015

Ad hoc Admission Committee Meeting

October 26, 2015

8:30-9:30 a.m., Career Center, King 108

Attending: Steve Shapiro, professor of physics, Michael Dutch, professor of business management, Alfonso Abad Mancheno, associate professor of foreign languages, David Hildreth, professor of education studies, Kami Rowan, associate professor of music, Arlene Cash, vice president for enrollment management, Cyndie Basinger, assistant to vice president for enrollment management, Jeannine Harrell, student representative (traditional)

Steve opened the meeting with a moment of silence.  The discussion reviewed the recent Admission Open House on Friday, Oct. 23.

Overall response by faculty was positive.  The library location for the academic department fair was well received as well as lunch in the Gilmer Room.  Prospective students were able to experience both the good energy in the main dining hall and a favorable space for conversation with faculty and staff.

Several faculty members spoke to families during the fair and lunch about other departments based on the student’s interest and the college as a whole.  These organic types of conversations show the interconnectivity of the curriculum.  Faculty also connected students to others as appropriate. Arlene said these conversations are critical and thanked everyone for their outreach.

Suggestions for improvement to the fair include clustering tables by division and providing maps for faculty and students.  Magnetic name badges for faculty would add a professional look and be well received.  Arlene would like larger first name font with academic program information added.  She will speak with Marketing about the redesign and bring mock examples to the Ad hoc committee.  It was suggested painting the white PVC pipe stands in the college’s colors.

Invites to the fair will be sent to department chairs and copied to the division heads.  Where gaps by departments exist, division chairs will be asked to help fill in the blanks.  A communication tree will be developed to streamline emails to faculty.

Hosting the event on a weekday gave families the chance to see current students mixing between classes, interacting at lunch, and outside class sessions.  There will continue to be positive energy from faculty if we can continue to host these events on a weekday.

Mixing students at lunch instead of clustering worked well.  If faculty would like, they could bring a table card with their name and department on it and move that around as they mingle at lunch tables.

Tour guide expectations were a little less organized this time.  The Frank Family Science Center tour went well although the time allotted was not long enough for departments.  Suggestion is to expand the time from 1:30 p.m. to 3 p.m.

Surveys were sent to students and families for their feedback.  Arlene will share the results with the committee.

Plans for the next Open House November 8-9 are incomplete.  Erin Kelly is developing the program.  If faculty is asked to participate on Sunday, notifications should be sent immediately.  Also, calendar dates and what might be expected for future Open Houses should be sent to all participants.

Not all Open Houses are equal.  Arlene will provide the linear reasoning for students in their development process and the logic behind Open House plans.

Fall Open Houses are to encourage students to apply.  Students are thinking about what majors are offered in their interest, the classroom experience, admission process and financial aid.  In late fall to early winter, the Open House is designed for students who have applied and/or are admitted.  The focus is on global engagement, internships and career outcomes.  The spring Open House is designed to appeal to students’ hearts and social engagement.  Students want to see ‘butterflies, experience warm temperatures, hear music and forge a deeper relationship’ with faculty and community members.

Ad hoc committee members are encouraged to share information learned at these committee meetings with their division.

The next two meetings will be November 16 and November 30 at 8:30 a.m.  Plans are to continue to meet in King 108.


Clerk’s Committee Meeting Agenda, October 30, 2015

October 29th, 2015

Clerk’s Committee Meeting Agenda – Friday October 30, 2015 1:00 pm

1. Gathering and Moment of Silence – 3 minutes

2. Approval of Minutes from October 20, 2015 – 2 minutes

3. For approval: Handbook changes for IRB – 5 minutes

4. For review: Changes to WGSS major – 10 minutes

5. For review: Revised Cyber and Network Security major proposal – 10 minutes

6. Possible topics for Faculty Meeting on Nov. 4 – 15 minutes

a. Curriculum revision

b. WGSS proposal

c. Cyber and network security proposal

d. New standing committee: IRB

e. Faculty development – Keenan changes announcement

7. Continued discussion of committee and academic administrative structures – 30 minutes

a. Proposed survey

b. Possible model of service compensation

Close in silence

Reminder: Tuesday meetings resume next week (Tuesday Nov. 3)

Curriculum Committee Agenda October 27th, 2015

October 28th, 2015

Curriculum Committee Agenda October 27th, 2015

1. Gathering and Moment of Silence (3 minutes)

2. Review and Approval of Minutes from October 20th, 2015 (5 minutes)

3. Discuss Cape Fear Basin Studies Proposal. (10 minutes)

4. Discussion/Approval of CNS Revised Proposal & CTIS 320 (10 minutes)

5. Discussion/Approval of SFS Proposal (I forwarded the proposal & syllabi). (15 minutes)

6. Discussion/Approval of MUS 265 Course & Permanent Number Request. (10 minutes)

7. AOB (5 Minutes)

8. Closing Silence (2 minutes)

January Term Report, 2015

October 22nd, 2015

Below please find the report prepared by the January Term Advisory Committee. If you have questions or comments, you can ask them below or submit them to the chair of JTAC, Rob Whitnell.

JTAC report on January Term 2015

Although January Term 2016 will be the fourth year of a five-year pilot program, because of calendar and scheduling concerns, we will need to decide whether to cancel, continue, or modify January Term this spring based on the first four years.

JTAC is distributing a survey on January Term, and your feedback would be helpful. Watch the Buzz for a description and link.


Admissions Committee Minutes, September 21, 2015

October 21st, 2015

Ad hoc Admission Committee Meeting

September 21, 2015

8:30-9:30 a.m., Career Center, King 108

Attending: Steve Shapiro, professor of physics, Barb Boyette, assistant academic dean, Michael Dutch, professor of business management, Alfonso Abad Mancheno, associate professor of foreign languages, David Hildreth, professor of education studies, Kami Rowan, associate professor of music, Arlene Cash, vice president for enrollment management, Cyndie Basinger, assistant to vice president for enrollment management

Steve opened the meeting and reviewed the agenda.  He has asked Molly Anne Marcotte to seek a traditional student representative to the committee for their insight.  Arlene will contact Steve Moran, CCE SGA Advisor, for a CCE student representative.

Initial review of Saturday’s Open House was favorable.  Faculty comments indicated that Hege Library was preferable for the academic fair versus Ragan-Brown Gym.  It was suggested that the major sheet handouts for the tables are not visually appealing and could use a marketing touch.  Roger Degerman and Arlene will meet and look at options including a brochure for each major that is attractive and gives concise, yet essential information for parents and students.

Using the whole library (opening session in the Carnegie Room and table stations for the academic fair) worked very well.  Seating in the Carnegie Room was at capacity (180 chairs) and may prove challenging for the October 23 Open House.  Admission was and will continue to be more aggressive in outreach to registrants.  We could do standing room only or cap attendance and encourage visitors to sign up for the November Open House.  Arlene said presenting the best of Guilford trumps making adjustments.  It is better to do things well than not show our best.

Several ideas were discussed, including:

  • Cycle the welcome session into two parts and stay in Hege Library. Kami felt while smaller sessions add a more intimate feel, there is a sense of high energy with a larger group.
  • Move the welcome to Joseph M. Bryan, Jr. Auditorium although seating is capped at 150.
  • Use both Galleries on 2nd floor, Founders Hall for the academic fair.

Michael, David, Alfonso and Arlene said it was not off-putting in their personal experiences with college/school searches to be told an open house was at capacity and encouraged to attend another date or, to be put on a waitlist.  Arlene said we could be proactive and use best judgment depending on the length of travel for a family and whether to encourage a later attendance date or not.  While “melt” from event registrations is common, amazingly everyone who registered for the September Open House attended.

Planning for the October 23 Open House is well underway.  We will use the model from September and add additional opportunities for faculty to meet with students.  Highlighting the academic rigor is vital in designing the campus visit.  Beyond the academic fair in the morning during registration, we could add more mock class opportunities for those departments that are class discussion based.  We could also host division lunch meetings with students in the cafeteria and/or Gilmer Room from Noon-1 p.m.  Following that, there could be an optional Meet the Faculty tours in the afternoon for departments.  Some department facilities provide additional tour interest such as the sciences, art, music, and theatre.  We can also be intentional in communicating that the curriculum is designed so students can explore other interests beyond their major, earning minors or even second majors.

Arlene would like department faculty to suggest knowledgeable students from their areas to lead the tours while faculty are welcomed to join in if they so wish. Parents would be encouraged to tour departments with their student.  Important conversations occur on the way home for families following campus visits and we need to be intentional in creating those shared opportunities.

By offering these additional three faculty engagement options to the Open House schedule, there is time for 1-1 faculty interaction and group time for students and parents on department tours.   Group interactions allow students to forge relationships with other students who share their interest and give parents a chance to share in their student’s experience.

Arlene will send a mock schedule to the Ad hoc Admission Committee for review.  Please provide feedback through email.

Although time did not allow further discussion, Arlene shared that CCE will be hosting Transfer Tuesdays and will offer instant decision days where students can bring their transcripts and be evaluated for admission during the visit.  Both adult and traditional students, along with parents, like structure; they want to be told you have x number of classes and these are the classes you will take.

Arlene would like to meet with faculty, along with Roger Degerman, to talk about the Open House schedule and brochure design ideas.  Steve suggested this could be announced as an Ad hoc Admission Committee sponsored lunch.  An outline/agenda for the lunch meeting would be sent to faculty in advance for their review.

The next meeting will be September 28, possibly at 8:30 a.m. in King 108.  Steve will send an email confirmation.  The individual campus visit for students and parents will be on the agenda.


Ayn Rand, BB&T, and Higher Education

October 20th, 2015

Richie Zweigenhaft recommends this Inside Higher Ed article on an upcoming paper by Wake Forest business professor Douglas Beets studying BB&T’s grant program (which Guilford accepted) which requires the teaching of objectivist writer Ayn Rand’s work. Richie says:

“I think some faculty and administrators might find this article, based on an article written by Douglas Beets, a professor of business at Wake Forest, of interest. Beets’ article is titled “BB&T, Atlas Shrugged and the Ethics of Corporation Influence on College Curricula,” and appeared in the Journal of Academic Ethics. The article I have linked below was featured a few days ago in Inside Higher Education. It helps place Guilford’s Ayn Rand grant in the larger constellation of the BB&T Foundations many grants to colleges that included stipulations that students be required to read Atlas Shrugged. Guilford gets mentioned in Beets’ article, but not in the Inside Higher Education article.”


Here’s the article:

Banking on the Curriculum, By Colleen Flaherty

October 16, 2015

Clerk’s Committee Meeting Minutes, October 6, 2015

October 20th, 2015

Minutes for Clerk’s Committee Meeting on 10/6/15

In attendance: Caleb Anderson (Traditional Student Representative), Dave Dobson (Clerk), Sarah Estow (Social Sciences and recorder for this meeting), Bill Grubbs (Business, Policy, and Sports Studies), Lisa McLeod (Humanities), Alex Ricks (CCE Student Representative), Beth Rushing (Vice President for Academic Affairs & Academic Dean), Kathryn Shields (Arts)

Absent: Steve Shapiro (Natural Sciences & Mathematics)

  1. Gathering and moment of silence.

The meeting opened at 10:03 with a moment of silence.

  1. Approval of minutes from September 29, 2015

Minutes were approved with minor edits.

  1. Quick check on agenda for Faculty Meeting on October 7, 2015

Added item – plea for new recording clerk: Lisa will take minutes on 10/7.  Kathryn will do this for the November meeting if no one else volunteers.  The addition of this plea to the agenda was approved.

Added item – silent announcement on anti-racism workshops: The addition of this item to the agenda was approved.

Tim Kircher will discuss the May and October Board of Trustees, Board of Visitors, and Alumni Board meetings during the November faculty meeting.

  1. Evaluate Research Fund Request

Clerk’s committee agreed this was an appropriate project to fund.

The Clerk suggested discussing the possibility to roll over travel funds from one year to the next.  The Dean said she’d been thinking about working a 2-year rotation of travel funding into the system to allow faculty members to take more costly trips.

It was agreed that it was important to clarify what monies are available for travel, research, etc. for faculty.

One committee member observed that administrators’ travel funds don’t seem to be getting cut quite as much as faculty travel funds.  It was suggested that perhaps this is something that can be discussed in the future.

  1. Questions from GERC (Gen Ed Revision Committee)

There is no open forum time to discuss the work of the GERC.  Possibilities are community time or a retreat (although there may not be funds for this – the Clerk will discuss the possibility of getting funds from Faculty Development), etc.  It was agreed that more meeting time is favorable.

The November faculty meeting will have extensive time devoted to discussing the GER, and perhaps the December faculty meeting as well.

The GERC will be encouraged to ask less divisive questions.

  1. Continued discussion of committee and academic administrative structures

The discussion of committee and academic administrative structures continued.  One thing that was discussed was the idea of what might constitute a “work unit” and perhaps build compensation and committee/role assignment based on this model.

Moving forward, we should catalog what department chairs’ and division chairs’ duties are.  The Clerk will send around a short survey to find out.

Questions to discuss in the future: What’s our new administrative structure and what tasks should be assigned to the various levels? Can we come up with a service credit system in which rewards are distributed in a more equitable way?

 Respectfully submitted by Sarah Estow

Curriculum Committee Agenda, October 20, 2015

October 20th, 2015

Curriculum Committee Agenda

October 20th, 2015

1. Gathering and Moment of Silence (3 minutes)

2. Review and Approval of Minutes from October 6th, 2015 (5 minutes)

3. Conclude Discussion/Approval of Public Policy & Administration major. (10 minutes)

4. Discussion/Approval of Norma’s Suggested Wording for Departmental Honors Work (5 minutes)

5. Discussion/Approval of Mark Justad’s Request for Permanent Course Number (REL 150). (10 minutes)

6. Discussion/Approval of WGSS Proposal to Require WGSS 110. (10 minutes)

7. Discussion/Approval of WGSS Proposes Catalog Changes (10 minutes)

8. AOB (5 Minutes)

9. Closing Silence (2 minutes)

The Moon Room

A Community Forum on Guilford College Faculty Life