The Moon Room

A Community Forum on Guilford College Faculty Life

Clerk’s Committee Agenda for 9-29-15

September 27th, 2015

Clerk’s Committee Meeting Agenda

Tuesday September 22, 2015 10:00 am
1. Gathering and Moment of Silence – 3 minutes
2. Approval of Minutes from September 15, 2015 – 2 minutes
3. Approval of Minutes from September 22, 2015 – 2 minutes
4. Review of Minutes from Faculty Meeting, September 2, 2015 – 3 minutes
5. Proposal for permanent IRB committee – 10 minutes
6. Proposal for Cybersecurity major – 20 minutes
7. Setting agenda for Faculty Meeting on October 7, 2015 – 10 minutes
Possible agenda items:
– Report from Curriculum Revision Committee/Discussion of response
– Report from Compensation Committee
– Proposal for permanent IRB committee
– Proposal for Cybersecurity major
– Request for time for Arlene Cash to describe new recruitment policies
– Announcement: Grade deadline
8. Evaluating Research Fund Request – 10 minutes
9. Continued discussion of committee structure – 10 minutes
Close in silence

Curriculum Committee Agenda 9/29/2015

September 27th, 2015


Curriculum Committee

September 29, 2015

1. Gathering and Moment of Silence (3 minutes)

2. Review and Approval of Minutes from September 22, 2015 (5 minutes)

3. Meet with Robert Duncan (10 minutes effective 1:10 PM)

4. Conclude Discussion/Approval of a request from Norma Middleton, from May, about double counting departmental honors (5 Minutes)

5. Conclude Discussion/Approval of Public Policy & Administration major (15 minutes)

6. Discussion of Graduate Programs Criteria/Policies—Research Results (15 minutes)

7. AOB (3 Minutes)

8. Closing Silence (2 minutes)


Dates concerning ECG

September 24th, 2015

I want to share with you three dates on the ECG calendar.

1) Wed., Oct 14: Juniors will take the PSAT. This is during the college’s fall break, so no students will need to miss class.
2) Tues., March 1: Juniors will take the ACT. They will miss all morning classes and likely 1:00 classes. They might miss 2:30 classes.
3) Wed., May 18: ECG graduation. This date is set by the county.

I will send reminders closer to the March and May dates.

Admissions Committee Meeting Minutes, Sept. 1 2015

September 21st, 2015

Ad hoc Admission Committee Meeting

September 1, 2015

2:30-3:30 p.m., Career Center, King 108

Attending: Steve Shapiro, professor of physics, Barb Boyette, assistant academic dean, Michael Dutch, professor of business management, Arlene Cash, vice president for enrollment management, Cyndie Basinger, assistant to vice president for enrollment management

Steve shared that the objective of the Ad hoc Admission Committee is to facilitate communication between faculty and Enrollment Management.  The committee would explore ways in which faculty can support enrollment, discuss trends about prospective students, create a shared vision of expectations, convey ways by which Guilford’s distinctive programs and initiatives can be marketed, and share market place research.

Faculty have assisted in recruiting students in a variety of ways at Guilford including speaking in information sessions, hosting students in classes, meeting individually with campus visitors, attending Open House and Admitted Student programs both on and off campus, conducting mini-class sessions, as well as making phone calls and writing notes.

What seems to be lacking is regularity, consistency, feedback and assessment on the impact these recruiting efforts have served in enrollment and persistence.  The Recruitment Plan from Enrollment needs to address how best to utilize faculty.

With an understanding that the academic experience is critical in the college decision making process, we want to be sure that it is well placed when students visit campus.  There is a plan to customize each visit by connecting students with faculty in their area of interest when they register for their Guilford tour and visit.  The energy and enthusiasm from faculty in the classroom is especially meaningful for visitors who are doing “comparison shopping.”

Admission will look at the Open House activities and dates for the fall and spring semesters.  The Open House agenda may change by offering the campus fair in the morning duing registration for individual interaction and providing an opportunity for students, later in the day, to visit an academic division for small group discussions.  Opportunities to have these programs during the week when there are classes and the campus is more active will be explored.

Intentional parental advising and an official hand-off during orientation to the Academic Dean was another idea raised to help with student retention.

Program dates will be provided to faculty well ahead of time to help faculty plan for their attendance.

Steve will request time for Arlene Cash to talk about Admission and changes for fall open houses at the Oct. 7 faculty meeting.  The suggestion is for her to speak for 5 minutes and leave 10 minutes for questions.

Curriculum Committee Agenda for September 22, 2015

September 20th, 2015


Curriculum Committee

September 22, 2015

1. Gathering and Moment of Silence (3 minutes)

2. Review and Approval of Minutes from September 15, 2015 (5 minutes)

3. Conclude Discussion/Approval of Public Policy & Administration major (10 minutes)

4. Discussion/Approval of a request from Norma Middleton, from May, about double counting departmental honors (5 Minutes)

5. Discussion/Approval of Network Security degree proposal (15 Minutes)

6. Discussion of Graduate Programs Criteria/Policies—Research Results (15 minutes)

7. AOB (3 Minutes)

8. Closing Silence (2 minutes)


A Message from Faculty Affairs Committee

September 19th, 2015

As chair of the Faculty Affairs Committee, I am writing to bring your attention to the upcoming deadlines for submitting review materials. Letters for colleagues nominated for second-year reviews will be due Monday, September 28 by 5:00 pm. Letters for fourth-year reviews will be due Friday, November 20 by 5:00 pm. (The Beacon mistakenly listed November 20 as a Tuesday.) You can submit a hard copy directly to the Academic Dean’s office, or you can email a letter to FAC will hold firm to its policy of not considering late submissions.

Every Campus a Refuge

September 14th, 2015

Dear friends,

Inspired by the UN and EU’s call to nations to take in refugees and the Pope’s call to every parish in Europe to host one refugee family, we – Guilford students, faculty and administration – have begun mobilizing and hope to act with urgency as a community to host one refugee family on Guilford’s campus grounds. In so doing, we hope to set an example for other colleges and universities and create an action plan for campuses around the world to do the same.  Here are some ways you, your students, or your department can be involved as Guilford seeks to live its core commitment to principled problem-solving:

1) Please come to the informational panel “Human Flotsam: Perspectives on the Current Refugee Crisis” on Tuesday, Sept. 29th in Bryan Jr. Auditorium at 6:00 p.m.  Professors, refugees and community organizers and activists will speak on the many facets of the current crisis. Q&A to follow.

2) Please come to the “Call to Action” meeting which will take place directly after the panel. We will meet to see how we can come together – what ideas, skills and expertise we can bring – to make this dream a reality.

3) Please be part of a group “Guilford College Welcomes Refugees” picture on Wednesday, Sept. 16th at 1:45 p.m. on the quad in front of Hege-Cox (art building) which we hope to use online as we set an example of leadership to other campuses in the U.S. and around the globe.

4) In the vein of the America Welcomes movement, please take an individual picture or a departmental picture that visually includes the name of Guilford College and your Department and email it to us so that we can post it on our “Every Campus a Refuge” social media pages (up and running soon!); or post yourself using the following hashtags: #refugeguilfordcollege #refugeeverycampus

5) Consider what skills, expertise, resources or material goods you or your department might be able to contribute to the effort of hosting a refugee family on campus and let us know.

We are so thankful to be at a place like Guilford where so many, including our President, are invested in and excited about this Guilford-to-the-core problem-solving effort.

Many thanks,




Invitation from Guilford’s AAUP chapter

September 14th, 2015

[From Richie Zweigenhaft, Gail Webster, and Maria Rosales]

The three of us have been active for a number of years now in the Guilford chapter of the American Association of University Professors (AAUP). We met recently to talk about our plans for the coming year. Among the things we talked about was posting a message on The Moon Room about the AAUP so that newer arrivals to Guilford will be aware that we have a chapter, and so that older-timers will be reminded that we are around. This is that message.

As you can see on the link below, the AAUP is a national organization that has fought to defend faculty governance and the tenure system since early in the twentieth century. There was an AAUP group that met sporadically at Guilford in the 1970s, but it was only in 2007 that the current chapter was established as the result of discussions that grew out of a faculty reading group. Over the past eight years, we have done various reports (e.g., on the experiences of contingent faculty at Guilford College), we have stimulated others to do reports (e.g., a report by the Budget Committee on matters related to faculty and administrative compensation), we have brought speakers to the campus, and we have sponsored forums (e.g., to discuss the qualities we hoped that the College would seek in a President when it did a search a few years ago).

Most years we have picked a single issue to focus on primarily, but some years we have simply met periodically to talk and we have waited to see what issues were emerging that we thought we should address. We have not yet formulated a plan for this year, but we invite you to suggest topics, and we would be glad to talk individually with you about the AAUP at Guilford.

Richie Zweigenhaft
Gail Webster
Maria Rosales

The Moon Room

A Community Forum on Guilford College Faculty Life