The Moon Room

A Community Forum on Guilford College Faculty Life

Clerk’s Committee Minutes, Wednesday March 14, 2018

April 9th, 2018

Clerk’s Committee Meeting Minutes

Wednesday March 14, 2018

In attendance: Eva Lawrence, Dave Dobson, Don Smith (recording), Alfonso Mancheno, Jill Peterfeso, Jim Hood, Kathryn Shields, Frank Boyd, Darryl Samsell

  1. The meeting gathered in silence at 15:47
  2. Don Smith agreed to record minutes.
  3. We discussed possible meeting times that might work for all meeting members.  Wednesday afternoon seems to work for all, but that slot of course will not work on weeks when other events are scheduled.  There is no other obvious time slot when all members can participate. We agreed to cancel next week’s meeting due to the all-faculty meeting on Wednesday, and we will carry over business until the following week.  Pressing short-term issues will be dealt with via email unless there is a crisis that necessitates a called meeting.
  4. The minutes from the meeting of 2/28 were approved with minor corrections.
  5. As a followup to discussion from a previous meeting, we checked in on the issue of the timing of how adjunct colleagues are being paid.  They have been paid this semester, and the procedure has been adjusted for future semesters so that colleagues will be paid promptly at the first pay period at the beginning of the semester.
  6. Dave circulated the list of nominees for honorary degrees.  We discussed the history and processes behind the honorary degree (and how every year has been different).  We discussed the role and responsibilities of the Clerk’s Committee in this process and the limitations of the nomination format.  We elected to forward three nominations to the faculty for consideration. We discussed ways to encourage more thorough nominations in future years.  Keeping the list of nominations confidential is a somewhat challenging prospect, but we decided (following the procedure from last year) that Dave would only offer access to the file in response to specific requests.
  7. We learned that the president’s office has created a new committee in violation of faculty nomination procedures.  This committee was formed in response to criticism from SACS about publication of and employee access to policy. The charge of this committee has not been published yet, but its task will be to gather policies into one place and ensure consistency and clarity.  For example, institute-wide HR policies should not be in the faculty handbook, and this committee could move the information to where it belongs.  It’s not clear why faculty should be involved in what is essentially a HR project.  We recommended to the Dean and the President that this committee does not need faculty representation; the Clerk can consult with the committee as needed.
  8. Nominating committee has updated their proposal to incorporate our suggestions.  We approved forwarding this proposal to the general faculty meeting.
  9. Nominating is requesting that we modify the schedule for approving next year’s slate by postponing the March announcement until after we know how the slate will be changed to meet the demands of implementing the Edge proposals.  This will require compressing the schedule for publishing, reflecting on, and iterating the proposed slate to still meet our deadline for approval in April. We approved this request.
  10. Dave and Frank have developed several documents to guide the faculty as we implement the Edge plan over the next two years.  The core of the proposal is to establish an ad hoc committee to begin work this semester. Members of this committee will be released from other tasks, and Nominating will reduce the size of other committees as needed.  Dave requested our feedback on suggested committee reductions. Some of this will depend on who decides to take which form of compensation as described below.

    There are some fundamental questions that should be at least partially answered before this committee engages with their summer work.  This committee would be required to engage with serious work over the Summer of 2018 to return with proposals for faculty approval in Fall 2018 so the schedule could be built in the Spring of 2019 for implementation in the Fall of 2019.  Whew. The documents Dave and Frank have developed break the tasks down into smaller, possibly digestible, or at least less anxiety-inducing, pieces. There are tasks at the college, the departmental, and the program level that will need to be completed to adjust to the new calendar and the goals of the Edge.  

    We discussed the proposed compensation plan for the work ahead of us, and the balance between time and financial remuneration.  We wanted to encourage conversation among colleagues about appropriate and useful modes of compensation. We are committed to hiring temporary replacements to cover necessary courses for people who need time to spend on the Edge work.  The plan is that this funding would cover transition work over at least the next three years, but the specific form of compensation might change from year to year. Course release compensation would be on top of whatever other course releases we already have.  

    We approved sharing these draft documents (with minor revisions) with the larger faculty.
  11. We discussed the planned agenda for the faculty meeting of 3/21.  We will bring back the revised nominating proposal, the slate will be proposed, there will be a GUS presentation, we will bring the proposal for academic policy changes for approval, we will discuss the honorary degree nominations, and the remaining time will be devoted to discussing the Edge implementation proposal (not in that order).
  12. The meeting closed in silence at 17:10

Clerk’s Committee Agenda for April 4, 2018

April 3rd, 2018

Clerk’s Committee Meeting Agenda

Wednesday April 4, 2018 3:45 pm

  1. Gathering and Moment of Silence – 2 minutes
  2. Figuring out who’s doing the minutes (Eva?) – 1 minute
  3. Approval of Minutes from March 14 and 26 – 2 minutes
  4. For approval (with Nominating): Faculty appointments to CTC ad hoc – 10 minutes
  5. For discussion (with Nominating): Committee adjustments for 2018-19 – 10 minutes
  6. For approval: Nominees for Nominating committee – 5 minutes
  7. For discussion: Clerk’s meeting next week, need for called faculty meetings? – 5 minutes
  8. Review of faculty forum March 28 – 20 minutes
  9. For approval: Agenda for April 11 faculty meeting – 10 minutes

Possible items:

  • Preliminary policy directions from forum – ready for any of the following?
    • Choice for semester calendar structure (12/3, 3/12, fall spring)
    • Open use of 3-week for any curricular purpose
    • Nature of Q
    • Gen Ed cuts/double counting
    • Schedule
  • Nominating slate
  • Handbook revisions
  • Request from Damon for brief QEP presentation

Close in silence

Remaining Wednesday Dates for Spring 2018:

April 11 – Faculty Meeting
April 18 – Officially Reserved for called Faculty Meeting (but also GUS)

 

Minutes rotation: Boyd – Lawrence – Mancheño – Peterfeso – Samsell – Shields – Smith  

 

Clerk’s Committee Agenda March 26 2018

March 26th, 2018

Clerk’s Committee Meeting Agenda

Monday March 26, 2018 – 4 pm

  1. Gathering and Moment of Silence 2 minutes
  2. Figuring out who’s doing the minutes (Frank?) 1 minute
  3. For discussion: Change to format of opening meeting fall 2019 10 minutes
  4. Review of faculty meeting March 21 10 minutes
  5. Planning for faculty forum March 28 35 minutes

Possible items:

  • Address additional questions about transition model
  • Four items from planning document
    • Semester schedule (12-3 or 3-12, fall and spring)
    • Intended purpose for 3-week semesters (LC only vs. free)
    • Q Experience (themed/packaged vs. student-designed/free)
    • Gen Ed revision and Q Experience credit problem (double count vs. reduce other gen ed vs. other solutions)
  • Weekly schedule models

Close in silence

Remaining Wednesday Dates for Spring 2018:

March 28 – Faculty Forum
April 11 – Faculty Meeting
April 18 – Officially Reserved for called Faculty Meeting (but also GUS)

 

Minutes rotation: Boyd – Lawrence – Mancheño – Peterfeso – Samsell – Shields – Smith  

 

Career Action Week and Opportunities Fair

March 26th, 2018

[From Karrie Manson]

Dear Colleagues,

Thank you for your support and patience this semester as we begin to re-imagine our approach to career planning and advising as part of the “Teaming for Success” work of the Guilford “Edge.”  As we plan for the future, we have appreciated collaborating with you, local community members and alumni in a more immediate effort to plan a “Career Action Week” and an Opportunities Fair for this semester.

  • Career Action Week, March 26–30:  Each day this week there will be at least one offering for students (and any interested faculty and staff) to assist with academic and career planning.  The full list of “Career Action Week” events is here.

  • Opportunities Fair, April 4, 2 to 5pm, Hege Library:  Companies, nonprofits, and volunteer agencies plus study abroad and fellowship programs will be represented  in addition to quite a few alumni representing a variety of professional areas to network informally with students. We will also host a virtual session with 10+ alums from major metropolitan areas around the country to engage in a Q&A with students from 3 to 4pm in the Idea Incubator.  Here are links to the list of participants and list of short bios to date.

We ask your support for these events by

  • Sharing this information with students in your classes this week

  • Offering class time, if possible, for students to attend

  • Attending some of the events, particularly the Opportunities Fair to meet and greet our alumni and community partners.

Thank you for helping to make these offerings successful.  Please contact Karrie if you have questions, comments, input.

Kind regards,

Karrie Manson

In addition to committee members, special thanks to Chelsea Cromartie, Rebekah Funicello, and the Career Development student employees for making these events possible.

 

Open discussion area for Faculty Meeting on March 21, 2018

March 21st, 2018

Please feel free to post any comments about business at the March 21 meeting, or on any other topic relevant to faculty. You may post anonymously if you wish.

Comment cards left at the meeting:

 

We could have a temporary benevolent dictator

 

Could you please ask people to type more quietly in faculty meeting? Some people bang away throughout the meeting and it’s super distracting (and audible from across the room in some cases!). Thx!

 

Why are there so many Vice Presidents attending faculty meeting?

How does their presence affect the ability of faculty to speak freely?

Clerk’s Committee Meeting Agenda for March 14, 2018

March 12th, 2018

Clerk’s Committee Meeting Agenda

Wednesday March 14, 2018 3:45 pm

  1. Gathering and Moment of Silence – 2 minutes
  2. Figuring out who’s doing the minutes (Don?) – 1 minute
  3. Approval of Minutes from February 28 – 2 minutes
  4. Checking in – Adjunct faculty salary payments – 5 minutes
  5. For discussion: Implementation of Edge plan – 50 minutes
  6. For approval: Agenda for March 21 faculty meeting – 10 minutes

Possible items:

  • Details, timeline and compensation structure for Edge transition
    • Q Experience model
    • Gen Ed Adjustments
    • Expectations of departments
  • Curriculum Transition Committee Ad Hoc proposal
  • Weekly schedule models
  • Revisiting nominating proposals
  • Nominating slate (deferred to April?)
  • Academic policy changes
  • Request from GUS folks for brief presentation
  • Silent announcements – Free online newspapers, Dean’s writing awards

Close in silence


Remaining Wednesday Dates for Spring 2018:

March 21 – Faculty Meeting
March 28 – Faculty Forum
April 11 – Faculty Meeting
April 18 – Officially Reserved for called Faculty Meeting (but also GUS)

Minutes rotation: Boyd – Lawrence – Mancheño – Peterfeso – Samsell – Shields – Smith  

 

Clerk’s Committee Agenda, February 28, 2018

February 26th, 2018

Clerk’s Committee Meeting Agenda

Wednesday February 28, 2018 3:45 pm

  1. Gathering and Moment of Silence – 2 minutes
  2. Figuring out who’s doing the minutes (Kathryn?) – 1 minute
  3. Approval of Minutes from February 21 – 2 minutes
  4. Checking in – Adjunct faculty salary payments – 5 minutes
  5. For discussion: Nominations for Nominating Committee for 2018-19 – 5 minutes
  6. For approval: Revised handbook language for Nominating process – 10 minutes
  7. For review: Insights from data on academic policy proposals – 5 minutes
  8. For review: Edge developments at Board meeting – 5 minutes
  9. For discussion: Implementation of Edge plan – 30 minutes

Close in silence

Remaining Wednesday Dates for Spring 2018:

March 21 – Faculty Meeting
March 28 – Faculty Forum
April 11 – Faculty Meeting
April 18 – Officially Reserved for called Faculty Meeting (but also GUS)

 

Minutes rotation: Boyd – Lawrence – Mancheño – Peterfeso – Samsell – Shields – Smith  

 

Updates on building projects at Board of Trustees

February 23rd, 2018

The updates to Binford were described at the board meeting today. Some highlighted features are:

  • Higher ceilings
  • Sprinklers
  • An added elevator
  • A new annex (called the “orangerie”) with a glass-walled communal student space
  • Much better air circulation, with greatly enhanced input of outside air
  • High quality floor tiles (apparently we got a great deal on these)
  • Preservation and restoration of terrazzo floors, which are a cool design feature we probably couldn’t afford to add as new
  • Preservation of fancy marble elements and trim in bathrooms
  • Preservation and restoration of dorm shelving and furniture, which was apparently very high quality.
  • Shifting closet space to have curtains rather than sliding doors, which improves utility and ease of use

The project is projected to be complete in time for students to move in this fall. Milner will be offline for construction next year, and Bryan the year after.

There are also a number of renovation and restoration projects in design or under contemplation in other buildings, such as Hege Cox and athletics facilities.

Clerk’s Committee Meeting Minutes, February 15, 2018

February 22nd, 2018

Clerk’s Meeting

2/15/2018

In attendance: Frank Boyd, Dave Dobson, Kathryn Shields, Don Smith, Alfonso Mancheno, Darrell Samsell, Jill Peterfeso (recording)

  1. Gathering and Moment of Silence 2 minutes
  2. Figuring out who’s doing the minutes (Jill?) 1 minute
  3. Approval of Minutes from February 8 2 minutes
  4. Intro and comments from Clerk-Elect 5 minutes
  5. Feedback on candidates for QEP director 10 minutes
  6. Review of Faculty Meeting Feb 14 20 minutes
  7. For discussion: “Still Here” report on contingent faculty 10 minutes
  8. For discussion: Implementation of Edge plan 20 minutes

We opened with a moment of silence. We approved minutes from February 8. We spent considerable time fretting over trying to schedule Clerk’s meeting so that newly elect “shadow clerk” Jim Hood can attend our meetings.

Feedback on candidates for QEP director

We had one candidate for QEP director, and we discussed ways to support the new QEP director. We agreed that funding for QEP-related workshops and trainings is essential; Guilford told SACS we’d be funding this, and the ADO reported working on a grant that includes QEP alongside the Edge.

Review of Faculty Meeting, February 14, 2018

We noted the following from meeting:

  • Vice President for Enrollment Arlene Cash reported she is cautiously optimistic about application numbers. (Yay! Yay?)
  • The new nominating slate of changes was approved
  • An anonymous concern was raised via a written note that the FAR (Faculty Athletic Rep) has been a white male for a long time.  We will pass this concern on to nominating committee.
  • We discussed the feedback Nominating received re: the proposed changes to the faculty handbook around service. This issue continues to be a challenge, largely because many faculty seem to view this as connected to larger questions of workload extending beyond simply committee service. This led to brainstorming and discussions about teaching load, addressing bigger faculty concerns about workload, etc. Some suggestions came up: asking Nominating and current committee chairs to ascertain whether some committees could be half-credit committees, such that people can serve on two and not be doing an onerous amount of work; seeing if some committees can exist with far fewer members, or even just be led by one committee chair. Bottom line: all of this is super challenging — at Guilford and everywhere — and the meeting became impassioned as we tried to come up with practical and creative solutions to our many struggles.

For discussion: “Still Here” report on contingent faculty

We had an open discussion about the contingent faculty report provided by Richie Zweigenhaft. Can the salaries for contingent faculty increase? Yes, but it would come out of the same pool of the Academic budget, so an increase in one place would necessitate a decrease in another place.

We discussed how the report helped us to see how we can work with our contingent faculty.

Might we be able to create titles for our continent faculty that will help them advance professionally, even if we cannot help them monetarily? Yes. And that’s something that would have to be discussed with and among the faculty.

 

We closed with a minute of silence.

Clerk’s Committee Meeting Minutes, February 8, 2018

February 20th, 2018

Clerk’s Committee Meeting Agenda

Thursday February 8, 2018 8:30 am

Present: Frank Boyd, Darryl Samsell, Dave Dobson (Clerk), Kathryn Shields, Don Smith, Jill Peterfeso, Eva Lawrence, Alfonso Abad Mancheño (Recording clerk)

  1. Gathering and Moment of Silence 2 minutes
  2. Figuring out who’s doing the minutes (Alfonso) 1 minute
  3. Approval of Minutes from February 1 Approved 2 minutes
  4. Review of Faculty Forum Feb 7 10 minutes

We discussed the issue of faculty-administration communication, and the decision making process. We need to figure out an efficient and healthy way of communication between the faculty and the administration. A process that is centralized in the faculty and avoids factions and is directed by clear and unbiased leadership.

Concerning the design of the new curriculum, one suggestion was to let people experienced in the faculty design the curriculum as people being in the best position to do that.

Another issue was to let faculty work on the curriculum without emergency extra procedures.

We discussed the issue of what to do with the three weeks of the 12/3 schedule. Are fast tracks going away? Is CCE going away?

Another issue brought up was flexibility for faculty to create their classes to allow creativity to flow in departments, so we need to avoid constraints.

There are new funds that can implement an exciting process.

  1. For approval: Nominating proposal to revise Committee Service 10 minutes

We are delegating to Nominating committee, we talked about two possibilities, stipends and other possibilities, we also talked about the possibility of asking adjunct faculty to advise students (continuing faculty). We raised our concerns. The document seems directionally appropriate with a potential concern about part-time faculty and how those people contribute.

  1. For approval: Agenda for Faculty Meeting on Feb. 8 10 minutes

Possible topics: Approved (for Clerk election, people that are not present at the meeting (abroad) can still vote.

  • Clerk election (10 minutes):
  • Nominating changes (5 minutes)
  • Request from Assessment (10-15 minutes)
  • Request from Enrollment (7-10 minutes)
  • Revisions to CTIS plus new CNS minor (10 minutes)
  • Proposal from Nominating regarding committee service
  • All the other stuff going on (Gen Ed, 12/3, governance, etc.)
  • Silent Announcement: ECG juniors are required to take the ACT on Tuesday, February 27. They will miss all morning classes.
  1. For discussion: Implementation of Edge plan 20 minutes (Dave’s comment – this was briefly discussed along with other topics)
  2. For discussion: “Still Here” report on contingent faculty 10 minutes (Dave’s comment – this was deferred until next week)

Close in silence

Remaining Wednesday Dates for Spring 2018:

February 14 – Faculty Meeting
February 28 – (Bad Wednesday) Reserved for Faculty Forum
March 21 – Faculty Meeting
March 28 – Faculty Forum
April 11 – Faculty Meeting
April 18 – Officially Reserved for called Faculty Meeting (but also GUS)

 

Minutes rotation: Boyd – Lawrence – Mancheño – Peterfeso – Samsell – Shields – Smith  

 

The Moon Room

A Community Forum on Guilford College Faculty Life